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Project Administrator

Apply now Job no: 492357
Work type: Full Time Fixed Term
Location: New South Wales
Categories: Administration

  • Immediate start
  • On the job training
  • Approx. 12-month full time fixed term opportunity

About the Company

Founded in 1987, Seymour Whyte Constructions is an award-winning civil contractor with more than 300 employees working across projects up to $460M in Queensland, New South Wales and Victoria. Recently Seymour Whyte joined VINCI Group, a global player in concessions and construction, employing more than 183,000 people in some 100 countries.

About the role/project

Seymour Whyte are seeking a Project Administrator to join our Central Coast team for a new project located at Warnervale. This exciting opportunity will enable you to broaden your site experience whilst working on a civil roadworks project with a supportive team. The role will provide excellent development opportunities for those seeking exposure to a project site environment.

As a Project Administrator, you are the most organised person on site, working in a small commercial and administration team. You thrive within a dynamic environment and can manage multiple stakeholders and tasks to keep the project humming.

Your key responsibilities include:

  • Data entry including producing electronic purchase orders, collecting and entering dockets and processing invoices into Viewpoint financial system
  • Safety, environmental & community related data collection and entry into various in-house systems
  • Ensuring invoices and subcontractor claims are reasonable and ensure approvals in line with authority limits
  • Manage project staff timesheets and expenses
  • General procurement (eg. from established suppliers and subcontractors)
  • Maintenance of various registers and databases
  • Coordination of travel, internal and external meetings, project events and functions
  • Providing general administrative support to the project team as required

To be considered for the role, you will possess:

  • Demonstrated administration experience is essential
  • Strong attention to detail and a high level of accuracy
  • Demonstrated intermediate use of the Microsoft Office suite
  • Experience using job costing software packages such as View Point, Job Pack and JDE would be advantageous
  • Demonstrated initiative and problem-solving skills
  • Ability to organise and prioritise tasks to strict timeframes
  • Ability to work independently whilst remaining a team player
  • Ability to foster harmonious working relationships with multiple stakeholders
  • Construction industry knowledge and on-site experience will be highly regarded

What's in it for you?

  • Professional development opportunities
  • Strong forward order book
  • Individual Project Incentive (Bonus) Plans
  • Salary continuance insurance for when you are unable to work due to non-work-related injury or sickness
  • Corporate partnerships for employee health and wellbeing
  • Seasonal vaccinations

To learn more about us, visit

Seymour Whyte is an Equal Opportunity Employer and we encourage applications from candidates with diverse backgrounds.

Advertised: AUS Eastern Daylight Time
Applications close: AUS Eastern Daylight Time

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